Disclaimer: This website should only be used for informational purposes. It does not constitute legal advice, and it does not create an attorney-client relationship with anyone.
Retention of Files
The Firm’s policy is to scan and otherwise digitize all file materials, and to use and retain as little paper as possible. Any original documents that the Firm receives will be scanned and forwarded to the Client to maintain at the Client’s discretion. The Client’s file will be maintained electronically by the Firm. The Firm retains closed files for a minimum of seven (7) years after they are closed.
Fees and Billing
The Firm and the Client will agree on fees in the Engagement Agreement. Attorney’s fees do not include filing fees, costs of court, appraisal fees, certified public accountants’ fees, other financial advisors’ fees, delivery charges nor any other out-of-pocket costs. Those costs will be treated as additional expenses and itemized in the Client’s invoice.
Prior to the commencement of representation, the Client will provide the Firm with a deposit at an agreed-upon level. This sum will be deposited into the Firm’s trust account in the Client’s name. On or around the 15th day of each month, the Firm will provide the Client with a statement of all fees and costs incurred on the Client’s behalf during that billing period, as well as the balance remaining in the Client’s trust account. Full payment of the statement is due within 10 business days of receipt. If full payment is not received within 10 business days, the Firm will apply any funds in the Client’s trust account to the outstanding balance due on the Firm’s most recent statement of fees and costs. If the Firm’s billed fees and costs exceed the balance in the trust account, Client is responsible for paying the additional amounts due, as well as the amount necessary to return the trust account to its original balance.
If the balance in the Client’s trust account drops below an agreed-upon level, all work may cease and the Firm has the option of filing a Notice of Intent to Withdraw unless the Client provides the funds to return the trust account to its original level. At the conclusion of the matter, any remaining funds in the trust account will be applied to the Firm’s final statement, in which event Client will be responsible for any amount due over and above the remaining deposit balance, or the Company will be entitled to a refund of any amount remaining after the final statement is satisfied in full.
The Firm reserves the right to bill the Client other than on a monthly basis, at the Firm’s discretion, should the matter so require. The Firm may also request additional fees from the Client at various times during the matter, should the funds in the trust account be insufficient to cover services performed or anticipated services to be rendered. If the Client is unwilling or unable to comply, the Firm may cease work on the matter and withdraw. In such event, a Notice of Intent to Withdraw will be sent by electronic and physical mail to the last known address of the Client.
The attorney-client relationship is a very personal one. The Client has the right at any time to terminate engagement with the Firm for any reason. The Firm has the same right, consistent with ethical requirements imposed by the law of the Commonwealth of Virginia or legal ethical rules. In the event of termination before a Matter is concluded, the Firm will make every reasonable effort to effect an orderly transfer of the Company’s files, at the Company’s expense, to whomever the Company may designate.
Upon completion of the Firm’s representation of the Client in a Matter, whether upon completion of the Matter or due to termination or withdrawal, the Firm will have no further obligation to advise the Client with respect to the Matter or with respect to changes in the laws and regulations that could have an impact on the Client’s future rights and liabilities relating to the Matter.